Whether an employee forgot to set their OOF message or simply didn’t have the chance, the easiest solution in either case would be to activate automatic replies for another mailbox. On top of that, there are plenty of emergencies that can lead to an unexpected absence: accidents, health problems, family matters, etc. After all, the auto-reply is typically set up on the last day in the office, when people are rushing to wrap up important tasks or are already picturing themselves at the beach.

But as important as out of office messages are to good email communication, they still tend to slip people’s minds. Your auto-reply helps keep both internal and external communication running smoothly during your absence. Using Microsoft Outlook’s automatic replies feature to inform colleagues, clients and partners of your absence is an important step in preparing for time off from work.

Setting an Outlook Out of Office Message for Another User: 5 Ways We’ll also cover how you can create an Outlook out of office template using tenfold, allowing you to set a standard response for your entire organization. Read on to learn how you can activate automatic replies for a different account in Microsoft Exchange or Microsoft 365. Unfortunately, it’s not quite that simple to fix a missing auto-reply, at least not with the default Exchange tools available. The easiest way to deal with this problem would be the ability to set an out of the office message for another user. But what if one of your colleagues already went on vacation and forgot to set an out of office message? Or what if an employee becomes suddenly unavailable due to a health or personal emergency?Īny company that uses out of office messages also knows the confusion that missing or forgotten OOF messages can cause. Setting up an automatic email response before you go on vacation or take your parental leave helps keep colleagues and clients informed of your availability and makes sure none of your contacts are left waiting for an answer. “Thank you for your email! Unfortunately, I am out of the office until August 1.” Out of office or OOF messages like these are a key part of office culture.

Out of office outlook